Author: s424178
Last saved by: Erica.Walls-Nichols
Company: University of Canberra

HIGHER DEGREE BY RESEARCH
ACADEMIC PROBATION REPORT

The Academic Probation Report is to be used as a reporting tool for candidates placed on Academic Probation to assist in making satisfactory progress and achieving timely completion. 

Please complete the following steps to implement and complete the Academic Probation. 

Procedures
1.	Candidate is placed on Academic Probation.
2.	The Primary Supervisor organises a meeting with the candidate, Primary Supervisor and Faculty Associate Dean Research (ADR) to discuss and agree on the Course of Action plan, due dates and timeframes. The meeting must be held within 21 days of candidate being placed on Academic Probation.
3.	ADR submits Part A – Candidature Details and Course of Action (only) of the Academic Probation Report to Graduate Research for processing.
4.	Candidate implements Course of Action within agreed timeframe.
5.	Report on Course of Action: 
i.	Candidate completes Part B - Response to Course of Action of Academic Probation Report. 
ii.	Candidate submits report to Primary supervisor for assessment. 
iii.	Primary supervisor provides assessment and submits report to ADR for review and recommendation.
6.	ADR reviews candidate’s progress and provides a recommendation and outcome in Part C – Decision by Faculty ADR. The ADR submits the completed Academic Probation Report to Graduate Research for processing and recording.
7.	Graduate Research notifies candidate, supervisory panel and ADR of the outcome.

For more information
The Higher Degree by Research Progress and Milestones Policy and the Academic Probation Workflow: https://www.canberra.edu.au/research/current-research-students/hdr-policy-and-procedures

Part A – Candidature Details and Course of Action

Candidature Details
To be completed by the candidate 
Student ID |
Candidate Name |
Degree |
Commencement of Degree |
Expected Date of Thesis Submission |
Faculty |
Primary Supervisor |
Secondary Supervisor |
Other Members of Supervisory Panel |

Progress Issues and Course of Action
To be completed by the candidate, primary supervisor and Faculty ADR
Please outline the reasons why Academic Probation has been implemented

☐    Unsatisfactory outcome on Progress Support Strategy
Period of Progress Support Strategy: XX/XX/20XX to XX/XX/20XX
☐    Failure to submit Progress Support Strategy report

Please outline the Course of Action

START DATE |
(Course of Action start date that is agreed upon between the candidate, primary supervisor and Faculty ADR)

DUE DATE |
 (The date that the Course of Action is due to be completed and Academic Probation Report to be submitted to Graduate Research for processing – usually three months from the Start Date)

Declaration by the Candidate 

I have read the above statements and agree to the proposed Course of Action.
Name: |
Signed: | | Date: |

Declaration by Primary Supervisor

I have read the above statements and agree to the proposed Course of Action.
Name: |
Signed: | | Date: |

Associate Dean Research Approval

I have read the above statements and approve the proposed Course of Action.
Name: |
Signed: | | Date: |

Part B – Response to Course of Action
To be completed by the candidate and supervisory panel upon completion of the Course of Action 
Please describe how the Course of Action has been achieved
Candidate:
Supervisor response:
Please comment on any issues or concerns that have hampered your progress, or may affect completion of your research
Candidate:
Supervisor response:
Please provide a brief description and/or timetable for the remaining work in your research plan and how you intend to address any issues or concerns that may affect your progress.
Candidate:
Supervisor response:

Declaration by the Candidate 

I confirm that the above comments are correct and accurate.
Candidate Name: |
Signed: | | Date: |

Supervisor Assessment and Comments
Please evaluate the candidate’s overall progress following the Progress Support Strategy

☐
1 
(Unsatisfactory)

☐
2

☐
3 
(Satisfactory)

☐
4

☐
5 
(Highly Satisfactory)

Please comment on your above assessment
Primary Supervisor Name: |
Signed: | | Date: |

Part C – Decision by Associate Dean Research 
To be completed by the Faculty ADR upon completion of Part A and Part B

OUTCOME

☐    SATISFACTORY: Academic Probation satisfactorily completed 

☐    UNSATISFACTORY: Academic Probation not satisfactorily completed

RECOMMENDATION/S

☐    Continue with candidature
☐    Change enrolment to part-time (if enrolled full-time and part-time enrolment meets student visa conditions)
☐    Change to candidate’s supervisory panel
☐    Transfer to a Master by Research (if applicable)
☐    Be referred to UC or other support services e.g. counselling, health
☐    Take intermission or leave from candidature (if leave from candidature meets student visa conditions)
☐    Be placed on extended Academic Probation for a duration of three months
☐    Be counselled to withdraw from the course
☐    Be discontinued from course
☐    Other – Please specify in the Feedback section below

Feedback to Candidate and Primary Supervisor |

Associate Dean Research Name: |
Signed: | | Date: |

Please send the completed report to Graduate Research at hdrsupport@canberra.edu.au

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